Staying organized and on top of all your tasks as a blogger are key. There are so many things we have to take care of from the standard blog things like writing blog posts, making social content and more. But also the more mundane stuff like bookkeeping, following up on pitches and so on. Staying on top of it all not only keeps things from falling through the cracks, but it can truly help to push your business forward. I don’t know about you, but I tend to let the tasks I don’t love the most fall to the wayside. Meaning I rarely send pitches out or do my bookkeeping (boring). To stay on top of it all, including those tasks I’m not a huge fan of but know I need to do, I rely on Asana. I’ve been using this platform for years now and can’t imagine running my business without it. Over the years, it’s definitely evolved and has been fine-tuned to work for me and my business. Here’s how to use Asana as a blogger or content creator.
How To Use Asana As A Blogger
Asana is a task organizer and also a project manager. It’s totally free which is another reason to love it. There are paid plans if you need more members and tools, but overall as a solopreneur blogger or influencer, I find that the free plan has enough features for me.
For my blogging business, I use Asana in a few ways. There are “projects” you can set up that keep things organized by overarching topics. For my fashion blog, An Indigo Day, I have a daily, weekly, monthly and quarterly project. These are the tasks I need to perform frequently and have them repeating accordingly. Then I have another project solely on pitching and projects. From pitching, to finalizing contracts, to following up on payment. It keeps everything organized for me. I then will create separate to-do lists like a shot list that I can easily access while out shooting. Or if I’m creating a new big project like let’s say a course, or a big guide or some sort of overhaul of my Pinterest or blog posts, you can create a separate project to keep it all organized and tidy.
Here’s how I like to set up my recurring tasks so I can stay on top of it all.
Step 1 – Create A New Project In A List Format
I like the list feature for this, but you can also create a board if you want which has “cards”. This is really just a reference to how you view everything! Here I set up things for daily, weekly, monthly and quarterly.
Step 2 – Create Your Tasks
Start creating your tasks! Some of my tasks include Pinterest, Tailwind, IG Posts & Stories, Write Posts, Pitching, Bookkeeping and so on. Within each of these tasks, set up how often you want them to recur. Maybe you want to focus on Pinterest and Tailwind once a month. And maybe you want to focus on pitching every 2 weeks. Figure out what your business needs are and how often you want to schedule these tasks.
Depending on the task, you may want to use these to include information for when you work on them. I have a task to work on Pins for Pinterest and include a list of posts I have added to my Tailwind. This helps to keep me organized and continue building on this list.
A side note here, I also have a “master items” section as you can see in the above image. These aren’t assigned or have due dates. They’re just running “to-do” lists in a sense. For my business, I want to keep a running list of blog posts I’d like to recirculate. But I don’t need to do this weekly or monthly. It’s just something I like to pull from when I need to. So it lives in its own section (or board if you’ve set it up this way) and I can just reference it when I need to.
Step 3 – Assign Your Tasks
When you’re making your tasks, make sure you assign them to yourself. This will then assign them under “My Tasks” so that when the tasks are coming due they’ll show up here.
Step 4 – Start Your Tasks!
As you work through your recurring tasks and hit “mark complete”, it will kick these tasks back into the queue to come back up again according to their due dates. This is how you can easily stay on top of things. You may be forgetting to make pins for Pinterest and need to be more consistent. This recurring task once a month will remind you to handle them no matter what.
Other Ways To Use Asana As A Blogger
In addition to handling your daily, weekly tasks, you can also utilize Asana for a few other things. You can create a content calendar and use the calendar view to drag and drop your content to see it visually throughout the month. This is great so you can see your blog content that’s scheduled, plus your newsletters and anything else you want to include. You can also then assign this content to yourself with a date so it kicks into your “My Tasks” section.
For All Your Ideas
I also like to use this to create a big idea dump. I always have tons of ideas for TikToks and Reels and by creating a big list I can start to assign them to myself. This way I feel less overwhelmed. I not only have a monthly recurring task of “work on TikToks” but when I’m in the mood to create, I can head to my TikTok project and see all my ideas. I even add any notes or ideas, or links to inspo videos so it’s all in one spot. This is also great to add a link to the audio you want, or maybe you want to upload your cover images for IG Reels. These tasks allow you to include all of this.
To Keep Your Pitches and Projects Organized
Lastly, I like to use this to manage my paid campaigns. From pitching, to payment. I use the boards feature for this and will move the “cards” from column to column as they move along the process. Pitching, to current campaigns, to waiting for payment and then completed. Within each of these cards are important information for the projects. From deadlines to hashtags, to the contract and more. This allows me to keep everything organized. And inside each “card” I can also assign myself some tasks. If something needs to be submitted for review, I add that as a sub-task with a due date so it alerts me. I also set a sub-task to follow up on payment so I’m not forgetting to follow up on this.